Business Procedure: Robert's Rules of Order shall govern if not inconsistent with the WIAA Constitution.
Authority: The WIAA Constitution empowers the Board of Control to designate a time and place for an Annual Meeting for the purpose of conducting the business of this Association. Written notice of the Annual Meeting shall be provided member high schools at least 30 days prior to the date of the Annual Meeting. Each member high school (Grades 9-12) shall be entitled to one vote at the Annual Meeting, and this vote must be cast by the district administrator, chief executive officer, principal or other person designated by the local Board of Education or recognized governing body. The Constitution states the President of the Board of Control will chair the meeting.
Recognition by the Chair: A delegate may speak by going to a microphone, being recognized by the chair, give his or her full name and the name of the member school represented.
Motions: All motions shall be in the affirmative. If seconded, discussion follows. When the question is called, a yes or no vote is made by paper ballot.
Debate on the Floor: The chair has the authority to establish time limits on individual presentations so that all representative positions can be stated.
Resolutions: The Constitution of the WIAA provides that "a proposed amendment to the Constitution, Bylaws or Rules of Eligibility of this Association may originate (1) at the Annual Meeting of this Association, (2) in the Board of Control, (3) in the Advisory Council or (4) by petition in writing by the district administrator or high school principal of at least 10 % of the member high schools."
The Constitution instructs Executive Director Dave Anderson to "distribute to member high schools of this Association an informational bulletin detailing the wording of proposed amendments and a brief description of their meaning, intent and the effect of passage."
All member schools received such an informational bulletin earlier and the same material was printed in the BULLETIN. It also is part of the Annual Meeting handouts.
The Constitution further specifies that "member school representatives at the ensuing Annual Meeting (or a special emergency meeting) of this Association shall vote on the proposed amendment(s). If the majority of schools vote in favor of the proposed amendment(s), it shall become effective no later than the next following issue of the BULLETIN, the official publication of this Association."
If a proposed amendment develops at the Annual Meeting by a majority vote of schools represented, action to add it to the Constitution, Bylaws and Rules of Eligibility cannot be taken until the next Annual Meeting or, if the membership decrees, at a special emergency Annual Meeting. This procedure protects the rights of non-represented schools which would not have had prior knowledge of such a proposal.
Voting: All votes will be by written ballot. Color-coded ballots are included in each delegate's packet. Voting delegates have been appointed to serve as tellers, and they, with the help of the WIAA staff, will conduct the vote count.