STEVENS POINT, Wis. – The Calendar and Contact Ad Hoc Committee held its 17th meeting on October 29, 2025. The meeting was conducted virtually online.
After new committee members Bailey Racky (Big Foot) and Todd Jahns (Lakeside Lutheran) were introduced and welcomed, the committee reviewed notes and questions from the fall area meetings.
Donovan Group provided an update on game max and season length survey development. The survey is currently being programmed and the project is on target for public launch November 12. Donovan Group is developing a promotional toolkit for the WIAA to solicit survey participation among its key audiences.
The committee discussed preparations for the upcoming WADA conference and its presentation opportunity at the conference.
In preparation for future meetings, the committee initiated a discussion of process steps for any potential changes to game maximums and/or season length. Survey data will be a key indicator of whether or not potential changes are supported. In addition, school year contact days remain a topic of questions and concerns based on input to the committee from various sources.
The meeting concluded with a review of upcoming meeting dates, times and locations. The next committee meeting will take place at the WIAA offices on Nov. 14, 2025.
The Calendar and Contact Ad Hoc Committee held its 16th meeting on Aug. 14, 2025 at the executive staff office in Steven Point, Wis. The committee reviewed the notes from the June meeting and reviewed assignments for presentations at fall area meetings, as well as the WADA fall conference.
The committee continued its conversation regarding feedback from summer contact experiences statewide. Development of a September questionnaire to gather more school-level data progressed with input from the Sports Medical Advisory Committee.
In addition, the committee discussed content for the fall area meeting and WADA conference presentations.
The meeting concluded with a review of the latest game maximum and season length survey draft. The next draft of the survey will be ready for review at the October committee meeting.
The next committee meeting will take place virtually in October.
GRAND CHUTE, Wis. – The Calendar and Contact Ad Hoc Committee held its 15th meeting on June 16, 2025.
The committee reviewed and discussed a coaching contact flow chart drafted as a resource and guide for coaches and athletics directors following the summer contact rules and bylaw revisions approved in April. It also discussed in depth a frequently asked question from the membership regarding coaching contact during the school year and how that issue is or is not impacted by the summer contact rules and bylaw revisions approved in April.
In addition, the committee evaluated ideas for a summer contact follow-up questionnaire for athletic directors to be deployed in August to gauge implementation barriers and successes.
The committee broke into small groups to edit and revise a draft game maximum and season length survey that will tentatively be deployed statewide later this fall. The meeting concluded with a discussion of key messages and communication planning related to fall area meetings.
The next committee meeting will take place at the WIAA office on August 14, 2025.
STEVENS POINT, Wis. – The Calendar and Contact Ad Hoc Committee held its 14th meeting at the WIAA office on May 1, 2025.
The committee debriefed the outcome of the successful membership vote on coaching contact amendment language, identifying success factors for the outcome and discussing opportunities for improvement for the future work of the committee.
An additional discussion ensued on how to best support athletic directors with guidance and resources as they manage change in their districts related to the coaching contact amendment language. A specific point of emphasis of that discussion was developing an updated definition of non-school programming.
The group broke into small groups to review a draft clarifying language regarding non-school programming and development of a checklist for ADs to support understanding and collecting implementation data. The committee adjusted the meeting agenda to dedicate more meeting time to this important topic.
The meeting concluded with a discussion of the next steps in the process, including further development of a survey draft on the topics of season lengths and game minimums and maximums.
The next committee meeting will take place at the WIAA office on June 24, 2025.
GREEN BAY, Wis. – The Calendar and Contact Ad Hoc Committee held its 13th meeting on March 14, 2025.
The committee reviewed the outcome of the March Board of Control vote to move the proposed summer coaching contact amendment language forward to a membership vote in April. The committee also discussed feedback and questions from individuals and groups that had been brought to the committee subsequent to the Board vote.
The committee then discussed its next steps related to the topics of season lengths and game maximums, including research from other state associations, from other WIAA committees, and potentially deploying a statewide survey of coaches, administrators, student-athletes, and parents.
The meeting concluded with a review of the WIAA website and its content, including a discussion of upcoming area meetings in April. The co-chairs will present the proposed amendment language and an update on the committee’s work at the Annual Meeting April 25, 2025.
The next committee meeting will take place at the WIAA office on May 1, 2025.
STEVENS POINT, Wis. – The committee reviewed a video summary created by the co-chairs in order to inform audiences of the proposed changes to summer coaching contact amendment language.
The committee discussed key points of understanding about proposed changes and effective ways to reach primary audiences with the information. The meeting concluded with small group discussion of next steps regarding the topics of game maximums and season lengths.
The next committee meeting will take place at the Resch Center in Green Bay on March 14, 2025.
STEVENS POINT, Wis. – The Calendar and Contact Ad Hoc Committee held its 11th meeting virtually on Thursday, Jan. 9, 2025.
The committee reviewed the proposed summer coaching contact amendment language and the corresponding rules and bylaw revisions related to the amendment. In addition, the committee broke into small groups to discuss supporting explanation, justification and rationale for the change before sharing their respective discussions with the large group.
The meeting concluded following a brief discussion of next steps and communication strategies leading up to a membership vote. The next committee meeting will take place at the WIAA office on Feb. 19, 2025.
CALENDAR & CONTACT AD HOC COMMITTEE HOLDS 10TH MEETING
STEVENS POINT, Wis. The Calendar and Contact Ad Hoc Committee held its 10th meeting on Dec. 10, 2024, at the WIAA Executive Office.
The committee revisited breakout group notes and discussions from the November meeting. The committee voted on a summer contact proposal to bring forward to the sports advisory committee, advisory council, and Board of Control for potential membership vote.
Thereafter, the committee engaged in a robust conversation regarding the parameters of the proposal to guide the WIAA staff efforts to develop specific proposal language and administer the next steps in the process.
The next committee meeting will take place virtually on Jan. 9, 2025.
CALENDAR & CONTACT AD HOC COMMITTEE HOLDS NINTH MEETING
The committee reviewed draft out-of-season contact days language. The committee members shared their individual perspectives, and then they divided into breakout groups to discuss and refine potential recommendations for consideration.
Each breakout group presented its proposal to the whole committee for review and questions.
The next in-person meeting will take place at the WIAA office on Dec. 10, 2024.
CALENDAR & CONTACT AD HOC COMMITTEE HOLDS EIGHTH MEETING
STEVENS POINT, Wis. – The committee received a presentation of a draft Coaching Contact Days Survey report. The committee was grateful to receive 17,166 responses to the survey from student-athletes, parents, coaches, athletic directors, principals, and district administrators. Next they reviewed the initial data report in small groups to ask questions and provide feedback for the development of the final survey report.
The committee reconvened in a large group to review small group discussion and findings. The committee shared notes for some further survey data disaggregation and analysis.
In preparation for the upcoming Wisconsin Athletic Directors Association (WADA) annual conference Nov. 10-12, 2024, the committee provided suggestions for the co-chairs’ presentation on committee progress to date and ideas for receiving feedback from athletic directors.
In closing, the committee reviewed timelines for next steps and decision-making.
The next in-person meeting will take place at Camp Randall Stadium in Madison on Nov. 21, 2024.
Meeting Agenda
CALENDAR AND CONTACT AD HOC TO CONDUCT COACHING CONTACT SURVEY
STEVENS POINT, Wis. – The Wisconsin Interscholastic Athletic Association Calendar and Contact Ad Hoc Committee conducted its seventh meeting Thursday at the WIAA executive office.
Following the introduction of Paul Ackley, Athletic Director at McFarland–who is new to the ad hoc committee after replacing a departing member–the group reviewed the most recent draft of the planned survey. The committed participated in thoughtful discussion of how to best engage multiple audiences and gather a representative sample of actionable data.
The committee and the executive staff also finalized the communication plan for the implementation of the summer coaching contact survey.
In addition, the committee continued its discussion regarding summer coaching contact based on the work done thus far in reviewing current policy language, national survey data and membership feedback.
In preparation for the upcoming fall Area Meetings, which are predominately attended by athletic directors, the committee created a list of topics for presentations to be led by ad hoc committee members at each of the district meetings.
The stated purpose of the Calendar and Contact Ad Hoc Committee is to represent the diverse voices of the membership in evaluating season lengths, game maximums, and coaching contact with the primary goal to promote a balanced, education-based athletic experience for student-athletes. The committee is committed to studying the topics comprehensively to formulate and propose viable solutions to best serve the membership and their respective communities.
The recommendations of the Calendar and Contact Ad Hoc Committee may result in implementation with action by the Board of Control or advancement to the Annual Meeting for a membership vote with amendments to the membership’s Constitution, Bylaws or Rules of Eligibility.
The next meeting will take place virtually on Tuesday, Sept. 10, and the next in-person meeting will be conducted at the WIAA office on Tuesday, Oct. 22.
The WIAA, as defined by its Constitution, is a voluntary, unincorporated, and nonprofit organization. The membership oversees interscholastic athletic programs for 514 senior high schools and 36 junior high/middle level schools in its membership.
CALENDAR AND CONTACT AD HOC COMMITTEE FOCUSES ON COACH CONTACT
STEVENS POINT, Wis. – The Wisconsin Interscholastic Athletic Association Calendar and Contact Ad Hoc Committee, which was approved by the Board of Control last December, conducted its sixth meeting Tuesday at the WIAA executive office.
After initial discussions, the ad hoc committee affirmed summer coaching contact days as the focal point of the upcoming survey and its first priority among the assigned topics to study. In addition, the committee split into small and large groups and spent much of the meeting discussing a draft of a survey that will be distributed to multiple, statewide stakeholder groups this fall. In addition, after reviewing a summary of survey data from the National Federation of State High School Associations, the committee reviewed a draft of the communications plan and approved revisions.
The established purpose of the Calendar and Contact Ad Hoc Committee is to represent the diverse voices of the membership in evaluating season lengths, game maximums, and coaching contact with the primary goal to promote a balanced, education-based athletic experience for student-athletes. The committee is committed to studying the topics comprehensively to formulate and propose viable solutions to best serve the membership and their respective communities.
The recommendations of the Calendar and Contact Ad Hoc Committee may result in implementation with action by the Board of Control or advancement to the Annual Meeting for a membership vote with amendments to the membership’s Constitution, Bylaws or Rules of Eligibility.
The committee’s next in-person meeting will take place at the WIAA office Thursday, Aug. 15, 2024.
Meeting Agenda
CALENDAR AND CONTACT AD HOC COMMITTEE BEGINS MEMBERSHIP-INITIATED STUDY
STEVENS POINT, Wis. – The Wisconsin Interscholastic Athletic Association Calendar and Contact Ad Hoc Committee developed a defined purpose and reviewed objectives at its meeting at the executive office Thursday.
The established purpose of the ad hoc committee is to represent the diverse voices of the membership in evaluating season lengths, game maximums, and coaching contact with the primary goal to promote a balanced, education-based athletic experience for student-athletes.
Members of the committee elected Janel Batten, athletics/activities director at Pulaski High School, and Jake Beschta, principal at Denmark High School as co-chairs.
The committee first met in-person on April 18 and then virtually on April 30. During the first three meetings, the Calendar and Contact Ad Hoc Committee worked to review the directive of the Board of Control; orient and align members to the purpose of the group; establish familiarity with committee members; learn how others identify and perceive the issues pertaining to season length, coaching contact, and game maximums; identify information and resources required to fully understand and address the issues; review Area Meeting feedback; and to agree on a timeline for the committee work.
Addressing the three major, interrelated topics of season lengths, game maximums and coaching contact is the focus of the group. These topics directly impact all WIAA member schools, and the committee is committed to studying the topics comprehensively to formulate and propose viable solutions to best serve the membership and their respective communities.
The committee will develop a communication plan for sharing information and receiving membership feedback throughout the entire process with additional resources of an outside person or group to interpret data, facilitate meetings and create a communication plan. The committee also committed to meet two or three times monthly, with at least one of the meetings being in-person.
The recommendations of the Calendar and Contact Ad Hoc Committee may result in implementation with action by the Board of Control or advancement to the Annual Meeting for a membership vote with amendments to the membership’s Constitution, Bylaws or Rules of Eligibility.
The next meeting of the committee via Zoom is scheduled for Wednesday, May 29.
Meeting Agenda
During the virtual meeting, the Calendar and Contact Ad Hoc Committee continued its work to review the directive of the Board of Control; orient and align members to the purpose of the group; establish familiarity with committee members; learn how others identify and perceive the issues pertaining to season length, coaching contact, and game maximums; identify information and resources required to fully understand and address the issues; review Area Meeting feedback; and to agree on a timeline for the committee work.
Addressing the three major, interrelated topics of season lengths, game maximums and coaching contact is the focus of the group. These topics directly impact all WIAA member schools, and the committee is committed to studying the topics comprehensively to formulate and propose viable solutions to best serve the membership and their respective communities.
The committee will meet virtually on May 9, 2024.
Meeting Agenda
The committee met in-person for the first time. During meeting, the Calendar and Contact Ad Hoc Committee worked to review the directive of the Board of Control; orient and align members to the purpose of the group; establish familiarity with committee members; learn how others identify and perceive the issues pertaining to season length, coaching contact, and game maximums; identify information and resources required to fully understand and address the issues; review Area Meeting feedback; and to agree on a timeline for the committee work.
Addressing the three major, interrelated topics of season lengths, game maximums and coaching contact is the focus of the group. These topics directly impact all WIAA member schools, and the committee is committed to studying the topics comprehensively to formulate and propose viable solutions to best serve the membership and their respective communities.
The committee will meet virtually on April 30, 2024.